Managing project task is a process in which the administrator or supervisor of a project manages the different tasks which a project includes and assigning those tasks to different employees and workers. This also involves allocating resources for the project in some specific cases but mainly it’s all about assigning various duties to different employees. A project is not a thing that a single person does but it needs to be done by more than one person or departments. Sometimes a project is so big that two or more than two companies do it together. This way it seems quite difficult to oversee and supervise the whole project and also keep an eye on the progress of the project and performance of the employees. This is where task management comes handy as you can handle it easily when you have a definite knowledge of who is doing what and how much time he needs more to complete his assigned task.
The life cycle of a task includes:
Once you have a task ready to assign to someone, you look for the perfect match who is supposed to do it more effectively. You assign him the project which he may reject due to any reason or accept. If he rejects, the project manager can ask about his issues and once they are eliminated, he is ready to start the project. After that there can be number of possibilities about the results or outcomes of a project like it may be terminated by the supervisor or client or the employee didn’t have much time and it expired. Or he couldn’t do the project so he forwarded it to someone else capable of doing it or either he has finished the project according to the plan or he tried but failed.
Project Management is not complete without assigning and monitoring tasks to team members. This is critical process and every project manager has well documented process to use in order to be affective and efficient. Here is our our Project Task Assignment Template that will help you quickly set it up in case you don’t already have one. Here is its preview,
Here is its download link,
There are a lot of computer programs that can help you in the management of project’s tasks. Some of them are free and others need you to pay for them. Many websites are there on internet who offers to provide you with such software. It may seem or sound complicated but it’s not at all. If you want to create your own project task manager, you can do it by using a pen and paper. You just have to draw columns on the paper for different tasks, the person who is assigned to do it, estimated time to complete the task and allocated resources. This way you can analyze the progress of the task any time and it also helps to check for the performance of that employee for the future references.
Managing project tasks is very important as you can’t remember each and every detail about a project and who is doing what in the team. This way when you assign a single task or set of different tasks to someone in the team, you don’t worry about it at all because now that person is responsible for the completion of the task on time although you have to keep an eye on him but that’s a lot easier than actually doing the task by yourself. This way you can assign all the employees to complete the task first which needs to be done to begin other tasks or the client has agreed to approve the project once he has seen a completed segment of it. this way it’s very easy to have a definite and real time knowledge about the completion of the project as you can ask different employees about their assigned duties and how much of them is completed and by compiling that data, you can present the overall progress of the project and also this way it’s very easy to update the client too.