The project schedule is generated to identify the start and completion dates of a venture. In straightforward terms, it is a tool that allows one to point out the timeline of the project. Normally the project schedule is produced during the preparation of the project. It is a special component of project administration and the scheme for making the project schedule is learned as a crucial course through management studies. The project schedule not only reveals the start and finish dates but also shows the stage-wise level of the completion of the project to make certain that the basic rundown of the project and the extent of finalization can be estimated at any phase during the project’s progress.
Project Schedule Format:
The project schedule is crafted with the help of specific stages. At the very starting phases of the development of the project schedule the work meltdown structure is drawn. The work meltdown structure is actually the division of the entire project into small activities and then those activities contribute independently associated with the finalization of the entire project. This WBS is intending to assist in suggesting the resources and the administration of the sources and time of that process for the completion.
The project schedule basically serialized all the actions relevant to the project and this usually tells you the specific need of the project and also facilitates you to allocate the items which already have been completed and the sequence as well through which the tasks are to be executed. It also helps to identify the position of the achievement of the tasks engaged in the project.
It is also worthwhile to have in mind that the project schedule should be supervised often and furthermore, it should be flexible enough to manage insignificant changes in the project schedule while not possessing a significant scale impact on the project completion and accomplishments. The scheduled review of the project schedule is going to update the project condition and schedule in accordance with the present stage of the project. This steady revision of the project schedule is intended to aid to resolve the small problems, changes are adjusted and threats are detected and fixed within the minimal time.
Free Project Schedule Templates:
Allow me to share with you a couple of useful Project Schedule Templates in MS Word format to assist you in the process of creating your own Project Schedule Effectively.
Project Schedule Template – MS Word Template
Check out this wonderful Project Schedule Template that offers rich information to assist you in managing your own Project effectively. This template enables you to divide your project into phases and then schedule their start and end dates accordingly. You can also mark dates on the calendar given at the bottom end to help you visualize your project schedule quickly. Moreover, you can also define milestones within a particular phase and can specify its starting and ending dates as well.
Check out the preview of this Project Schedule Planner template to have an idea before downloading it.
Here is the download button for this Project Schedule Template in MS Word format.
Project Schedule Template – Blue Theme
Have you been assigned to create a Project Schedule? Here is an MS Word Template to help you out. I am sure this will save a lot of your time.
Here is the button to download it.
Common Mistakes while Planning Project:
Here are some very common mistakes that usually Project Managers do while planning and scheduling a Project.
- Not identifying Phases of a Project carefully, hence individual tasks overlap between phases.
- Ignoring Task dependencies on other Tasks and available resources to allocate them accordingly.
- Ignoring prerequisites of any given task and resources required to fulfill it.
- Being too much optimistic and planning less time between task switching than actually required.
- Allocating two or more tasks to a single individual at the same time.
- Not planning public or gazetted holidays and/or vacations offered by the company to its employees.
- Failed to identify accurate risk factors and possible delays in specific tasks involving R & D.
- Not updating the Project Schedule on regular basis to reflect the scheduled vs. actual project status.