A Salary Slip is a certificate handed out by an employer to his/her employees when they are given their salaries. This modest business document comprises of information about the salary of an employee like his wage, amount subtracted as tax, alongside some fees, pensions, national insurance contributions, overtimes, allowances etc. and finally net amount paid to the employee. A Salary Slip also includes employee’s name, designation, and month of payment, date of the payment with signatures of both employer and employee as a proof that payment has been made by the employer and has been received by the employee. A Salary Slip is very important for many purposes. It can be portrayed as evidence to new employers that their amount has been paid to them in case of any dispute. You can also review our post on free Salary Certificate Templates if you need to print a Salary Certificate for your employee.
Some employers cut the salaries in case of extra number of absentees, so the salary slips become the subject of performance and presence. So many tools are used to handle the salary functions and the salary slip ideally covers all the aspects of salary paid to the employee. An ideal format of salary slip holds all necessary columns and details that can prove vital in salary management and important in managing the salary aspects according to the need of the hour. It consists of the information like total earned salary paid to the employee, particular time period of the salary, money deducted such as tax, pension or other contributions, and description of any special consideration attached with the salary function of an employee with all adjustments. A Salary Slip Format is a single formal document that most comprehensively defines and manages the salary function by taking control over it.
There can be various objectives behind using the Salary slip including the formal evidence document of salary function of employee(s). Employees may require it when they are applying for a loan of big amount, or applying to a new organization where the potential employer needs the salary slip reference to get idea how much salary should be considered for him/her appropriately. Salary slip are also valuable in case of paying tax to government authorities. Also, a Salary Slip helps the employee in renting an apartment for residency or applying in a bank for loan.
A Salary Slip Format in MS Word makes the task easier, particularly in the cases of large organization where thousands of employees are being paid their salaries on monthly basis. Record keeping is also important for other elusive purposes. And the records should be kept in such a format in which it might be viable and handy to sort out any information easily when needed. Here are some tips for creating a good Salary Slip Format for managing this document in professional manner.
Updated on March 22, 2019:
6 More MS Word Salary Slip Templates
Just adding more Salary Slip Templates to help our readers come up with an ideal Salary Slip Format for their requirements.
Free Salary Slip Templates (26 MS Word Templates)
Here are our created free Salary Slip Templates using MS Word to help you in preparing your very own salary slips,
A Salary Slip is a financial document that contains all the financial transactions, earnings, payments, bonuses, deductions and expenses over a specific period of time given by an employer to an employee. Some of the deductions include payments for taxes, pensions, insurances, contributions, dues, loan obligations, health care services, among many others. On the other hands, Salary Slips also show income like salaries, allowances, bonuses, overtime, official loans disbursed and many other similar earnings.
Other information ranging from employer’s information, employee’s personal information and official identities like codes and numbers, designation, grade, dates and many others can also be included. Considering too many information and data in an average Salary Slip format, it becomes very important to ensure that it will enhance clarity in sorting information used. The size and quality of information in the Salary Slip Format also ensure that it becomes a very reliable and formal document for business, financial and legal verification.
In essence, a Salary Slip Format is usually divided into different compartment representing different segments of the employee’s financial details. These segments are:
Income: This segment shows basic salary, overtime, housing allowances, transport, bonuses, etc.
Expenses: This section outlines deductions in form of repayment of official loans, medical expenses, student loans and so on.
Obligations: These show debits in form of deductions for insurance, pensions, taxes and similar deductions.
Gross Earning: This section shows the overall payment made to the employee by the employer.
Net Pay: Here, the payment received by the employee after all the necessary deductions made, is declared. Lastly, important financial messages are also given usually below the slip.
Considering the size of data and the calculations intended to be recorded into an average Salary Slip, it is imperative to ensure certain key elements are constant in a Salary Slip Format.
Clearly show different segments where composite data are placed. For examples, create different sections for deductions and another one for additions. Make sure that the document is accurate by inserting the correct facts, numbers and figures. Clearly show how calculations are made and derived. All deductions that affect an employee’s net pay should be clearly mention to avoid ambiguity.
While making necessary design and layouts, it is important to minimize graphics and designs to ensure simplicity and clarity of facts. Clearly spell out the employee’s details like full name, designation bank and official numbers and codes then, ensure all accruing allowances and bonuses are included. Ensure you stipulate the date of payment and the period covered on the Salary Slip. Don’t forget to include contact details of designated office or person(s) where complaints and clarifications could be made whenever an employee is in doubt of what happened in his Salary Slip.
Lastly, templates for Salary Slips are supposed to be simple and flexible such that it could be easily adjusted to accommodate new items and data and still remain understandable to the recipients. Again, the initiator of the Salary Slip must know that the target is the recipient and put in enough effort to ensure clarity.
It is recommended to use official letterheads while printing a Salary Slip Format to make it more official. Mention the company’s name and address at the top of the slip. Next, mention the details of the employee whose salary is being paid like his or her name, designation along with the month for the payment. Then, mention the net amount the employee is being paid after providing categorized information on deductions from the original salary. Provide a space for the details of the cheque if the payment is being made via the same. Provide spaces for the employer’s and the employees’ signature at last. Get it approved by the head of department and hand it over to the employee.